I have a couple Craft Fair to do lists – the first one is for what I need to do the weeks leading up to an events. Not all craft fairs and festivals are the same so the lists can vary a bit.
Below you will find the items that are included in my lists.
After you have applied for a craft fair, event or festival
here are some things to do:
- Add the event to your calendar
I have a large wall calendar that sits next to my computer where I can see at a glance what is up and coming.
If you have a website you can add the event to a calendar on your website as well.
- How much product will you need?
If it’s an event I’ve done before, I look back to see what I sold the previous year and bring some extra.
If it is a first time event. I bring what I think based on events that I have attended that could be similar.
- Post the event to your social media pages
Facebook, Twitter, Pinterest, Instagram etc.
- Write a facebook or blog post
writing about the upcoming event, giving all your customer and customers to be informations on days and times of the event.
- Get ready to leave for show
Make hotel reservations, finds someone to look after your animals, water your plants, pick up your mail etc.
- For outdoors shows make sure to pack
- Your Tent or Canopy
- Weights for Tent
- Sunscreen, bug repellent
- Water
- Tent walls or other shade ie: Umbrella
- Personal Items and Tools
- Snacks, Lunch, Water
- Apron or money pouch
- Comfortable shoes
- Bandages
- Calculator
- Cash Box – if not using money pouch
- Notebook
- Receipt Book
- Credit Card Reader (Square)
- Paper Towel or wipes
- Scissors
- Pen or pencil
- Tape
- Paper Clips
- Binder clips
- Hammer (to put pegs in)
- Garbage bags
- Cart to haul stock
- Helper – for breaks
- Fishing Line (to attach signs)
- Booth Setups etc.
- Signs
- Business Cards
- Table
- Bags for purchased products
- Display racks
- Shelving
- Stool or chair
- Banners
- Table coverings
- Backdrop (if needed)
- Booth floor (if needed)
I hope this helps you with packing for your first events.
Part of getting ready for the event, for me is to list all the inventory as I am packing the stock up.
The reason I do this is because I have found that at some events you may be busy or forget to write down what has sold. Another reason is so I know what is selling and what is not
When I have returned from the event. I take that list and as I am unpacking I record what is left (what I am unpacking) This will tell me what has sold. Each scent, size etc.
You may also want to read Craft Fairs and Festivals and Christmas Craft Fairs
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